best organizational tools for business

As you probably know, there are a lot of different tools out there that can assist you in your business.

If you’re not careful, you can easily download too many apps and quickly become overwhelmed instead of feeling more productive.

After several years in online business, I’ve tried and tested A LOT of different tools and apps. And I have to say, keeping things simple is what helps me the most.

So without further ado, I’d like to share with you my top tools and apps that help me stay organized in business.

These are not the only tools I use (as you can imagine), but these are specifically for organizational purposes.


I’m willing to bet you’ve heard of G Suite, but if you’re not using it, you are missing out. It’s basically Gmail, Google Docs, Google Calendar, and Google Drive for your business. 

You may already be using the free Gmail account, but with G Suite you also get a professional business email address for only $5 a month. This is the preferred route for Squarespace users because of their G Suite by Google integration. You might also qualify for a free year of G Suite if you’re a new user!

Aside from the business email, what I love about G Suite is the Google calendar. It’s by far the number one reason why I stay so organized and get all my tasks done.

I love colour coding my tasks and events because well, it’s more fun that way. And I really love how I can view my calendar both from my laptop and mobile phone. It lets me set reminders and create different types of calendar, such as business and personal calendars.

Really, give this a try if you’re having difficulty staying on top of things. It’s going to change your life.

Plus, I love how easy it is to create documents using Google Docs and sharing them with others!



I love using Trello for making lists and keep them organized by category. It can be used for a lot more too though. You can use it to keep your entire business organized and keep track of your to do list.

You can also use it for collaborating with team members or even a virtual assistant.

However, I simply use it for myself whenever I need to make a list for something to do with my business.

For example, if I have a big project to do, I’ll create a board with the name of that project and then do a “brain dump” of every idea and task that needs to get done under that project. I’ll place each task as a new card inside that board and this helps me remember and follow up on everything that has to get done.



I love Evernote for both personal and business uses. On the personal side, I keep notes for things like recipes, shopping lists etc.

On the business side, I use it for creating notes like Instagram hashtags, ideas for photoshoot locations, books to read etc.

The best thing about it is that I can use it across my mobile devices (phone and tablet) as well as my laptop.



This is by far the best and easiest appointment booking tool out there. I love Calendly because it lets me book web consults with clients for free. And it’s so easy to set up and use. As with any other app, you can upgrade to the paid plan for extra bells and whistels, but for me the free plan is enough.

I love that it automatically converts time for your time one. Since I work with clients all over the world, this is extremely helpful.

Before I knew any better, I’d just set up calls over email, which was such a time waster. All that going back and forth until both parties agreed on a time slot was ridiculous. Now I just set up my link to show times I’ve available at and clients can pick what suits them.

We both get an email notification and we’re set to go. It can even automatically input the appointment in your Google calendar for you. Double win!



And finally, this is another tool (aside from Google Drive) that helps me keep certain files on cloud storage that are easily shareable.

Anytime I create a free PDF for my audience, I upload it to Dropbox and create a link to that file. Then I share that link with people, so they can easily download the file themselves. Love it!


Disclosure: Some of the links used in this article are affiliate links, meaning, at no additional cost to you, I will earn a commission if you click through and make a purchase.